OFFICIAL

Pool Compliance

Owned by Joanne Hocking
Last updated: Mar 02, 2022
18 min read

Overview

The Pool Compliance module allows you to manage pool compliance investigation for properties with a number of different registers and templates.

The module is made up of the following major features:

  • Initial Import of properties into Compliance Cases

  • Generating PDF enquiry letters via HTML template

  • Public Pool and Spa Survey form

  • Technical and Non-Technical Inspections

  • Generating PDF Notice of Inspections via HTML template

  • Generating PDF Infringement Notices via HTML template

  • Automated creation of technical inspections from cases, surveys and non-technical inspections

The Pool Compliance module is currently made up of 3 registers:

  • Compliance Case - the top-level register responsible for tracking an instance of a pool compliance investigation.

  • Compliance Inspection - various assessments are conducted as part of a compliance investigation, including:

    • A non-technical inspection

    • A technical inspection

    These are each implemented as separate schemas, and can be related to the Case record many times.

  • Pool and Spa Survey - a self-service customer survey is available via a public form.

    On submission, it finds any open compliance cases of the same property address and attaches itself, and then updates the case workflow state to alert the case officer. It also creates technical assessments when there is a case match and the user has indicated on the survey that they have a pool.

Pools Compliance Video

Below is a video outlining the main features of the Pools Compliance module

Pools Compliance video


Setting up a new Pools Compliance event

An event template called Pools Compliance Template can be used to simplify this process.

When you create your new event, select this template from the Template drop down list (see screenshot below). This will ensure all of the necessary registers and positions will be created for your new event.

Positions/Competencies

Currently there are 4 positions created that have access to this module:

  • Compliance Coordinator - grant this position to users that wish to manage your pool compliance event. Any user with this competency can manage pool compliance applications

  • Compliance Officer - this position has full read access to items with the ability to edit data that is assigned

  • Compliance Limited - this position has limited read/write access to compliance only where the data is assigned

  • Compliance Read Only Assigned - this position can view compliance items that have been assigned to them

To accept public surveys put that Public User on duty to your event

The public submission process is controlled by the __PUBLIC__ user’s ability to submit surveys

To enable public survey submissions, you need to perform the following action:

  1. Go to Administration > Users

  2. Edit the Public User (User, Public)

  3. Check that the user has the competency Pool Compliance Public User, or add it if it is missing.

  4. Now click Duties on that user’s record

  5. Put the user on duty as the Pool Compliance Public User position for the event you’re using for accepting surveys.

To disable subissions

  1. Take the __PUBLIC__ user off duty for the Pool Compliance Public User position.

Public Submissions

When active, the public submission URL will be https://yoursite.crisisworks.com/register/public-item/new/register/complianceSurvey. You can link to this from your website.

The public submission form

The public submission form allows anonymous users to submit a survey form.

Configuring the public form help text

A special library item contains the help text that appears in the sidebar for the public form.

Edit the page Public Pool Compliance Survey Help Text which can be found in the global library items, to control the text that will appear in the sidebar for the public survey form.

 

Compliance Cases

This is the top-level register responsible for tracking an instance of a pool compliance investigation.

You can create cases from within Crisisworks by clicking on the blue New Compliance Case button or you can import new cases from a .CSV file which will create new cases in a DRAFT state.

You can then perform Desktop Assessments. From here you can update the status to either Generate Enquiry Letter or Generate Infringement. In these statuses, you can select the appropriate items from the datagrid and use the Generate Merge feature to generate either the Enquiry Letter or an Infringement Notice (infringement notices coming in February 2022).

Enquiry Letter

The Enquiry Letter will contain a link to the Pool and Spa Survey which is the public form. Once the user completes the form, on save it will detect if there are any open Compliance Cases in the same event that have the same property address and if so a link is created between the Compliance Case and the Compliance Survey.

When the Enquiry Letter has been generated for a case it will automatically set the Notice Printed Date with the date that it was generated. The status will then update to Awaiting Survey Response and the PDF document will be displayed in the case

 

A list of the related survey results will appear as a read-only list on the case with a link to the survey.

If a matching between the Case and Survey is found, the case status will update to Survey Received.

Scheduling Inspections

The Case also has the statuses Schedule Technical Inspection and Schedule Non-Technical Inspection. If these statuses are selected, on save it will automatically create a new Compliance Inspection record and set the appropriate schema (Technical Inspection or Non-Technical Inspection). The status of the case will then automatically update to Awaiting Inspection.

The Awaiting Inspection status has a 30 days escalation period. If the status remains in this status for 30 days the status will automatically update to Inspection Due

A list of related Technical and Non-Technical Inspections will appear a a read-only list on the case with a link to the inspection.

Importing Compliance Cases

To import Compliance Cases you will need to create a .CSV file with the assets you want to create cases for. See below for the headings you can include in your .CSV file. The Asset Code field is the only required field.

To import your .csv file, go to the Administration menu and choose Import Data. Choose Compliance Cases from the drop down list. Choose Compliance Cases from the next screen as well.

On the page after that is where you can upload your import file. Ensure you choose the new Pool Compliance event you have created.

All imported Compliance Cases will be set to a DRAFT status. You will need to update this status when you begin managing the case(s).

 

Compliance Survey

The Compliance Survey is a public form which asks the user to enter their contact information, address details and whether they have a pool or not.

Once the user completes the form, on save it will detect if there are any open Compliance Cases in the same event that have the same asset and if so a link is created between the Compliance Case and the Compliance Survey.

If a match to a case is found, the Survey status will update to Matched. If no match is found it will update to Unmatched.

If the user selects they have a pool, it asks how many pools they have. If a matching case is found, it will create new Technical Inspections records for the number of pools they have. For example, if the user has 2 pools it will create 2 Technical Inspections (Compliance Assessment). These new Technical inspections will be listed on the related case.

 

Compliance Inspections (Technical & Non-Technical Inspections)

The Compliance Inspections register is made up of 2 schemas Non-Technical Inspection and Technical Inspection.

On save, it will detect if there are any open Compliance Cases in the same event that have the same asset and if so a link is created between the Compliance Case and the Inspection.

A list of Technical and Non-Technical Inspections are listed on the related case.

The Non-Technical inspection

This schema asks simple questions such as whether there is a pool/spa present at the property and if any technical inspections are required and how many. It is assumed it will generally be completed on-site by an inspector allowing them to add the inspection date and the inspector.

Technical Inspection

This schema asks more technical questions and is assumed it will generally be completed on-site by an inspector allowing them to add the inspection date and the inspector.

The inspector will select the purpose of the inspection which has two options:

  • Assessment of pool against AS1926.1-1993

  • Confirm absence or decommissioning of pool/spa

Depending on the selection, different form elements will appear.

For the Assessment option, questions regarding whether gates, barriers etc comply or does not comply.

Enforcement

Under the Enforcement section of the Technical Assessment, there is a question “Did Pool/Spa barrier comply?”. If this is set to Yes the inspection record status is updated to Compliant on Save. If this is set to No, the following further fields are displayed.

  • Refer to MBS - if ticked, this item with appear in the Refer to MBS counter for follow up)

  • Schedule a follow-up inspection - if ticked, a new Compliance Inspection record is created (Technical Assessment type). The current inspection will be set to Closed.

  • Issue one or more notices - if ticked, this opens up a new subform allowing you to create notices from within the assessment. See more information below.

Creating Notices from Inspections

When the “Issue one or more notices” checkbox is ticked, an Add button will appear. Click this button which will display a new subform allowing you to create notices from within the assessment.

Choose the appropriate Notice Type. Depending on the Notice Type selected, different fields will be displayed in the form which are appropriate to the type.

You can click on the Add button to create additional notices for the Inspection if needed.

On save, the property asset used for the Inspection will copy into the new Notice record(s). If a Case uses the same asset, a link will be created between the Notice and the Case.

See below for more information on Compliance Notices.

Compliance Notices

Compliance Notices manage all of the mail merge notices (except the initial Inquiry Letter). These notices can be created either via the Technical Assessment (as mentioned above) or from the New Compliance Notice blue button on the top right hand side.

When wanting to create a new Mail Merge notice (ie Notice of Inspection, Notice of Infringement etc), firstly a Compliance Notice record should be created, Once the notice has been created, you will generate your mail merge notices via this register.

Choose the appropriate Notice Type. These Notice Types are generated from Crisisworks Lookups (see Lookups section below) and can be added to if needed. Depending on the Notice Type selected, additional fields will appear in the form. See below for more information on Compliance Notices.

Current Notice Types:

  • Infringement (failure to register) - an Infringement Types multi select box will appear allowing you to choose multiple infringement types. These infringement types are also managed via Crisisworks Lookups and can be added to if needed. Select one or more infringement types by selecting from the list. These infringement types will appear on the Infringement Notice. The Infringement Fine Amount defaults to $330 but can be changed when needed. This amount appears on the Infringement Notice.

  • Infringement (pool not comply with standard) - a Non-Compliant Items area will display. Copy the items from the inspection that were not compliant into this section.

  • Notice of Inspection - an Inspection Date field will appear. This date will appear on the Notice of Inspection letter.

  • Building Order Minor Works - a Works Required field is displayed allowing the inspector to enter what works are required. These will appear on the merge template.

  • Emergency Order

When viewing the notice register (not via the Inspections register) additional fields will appear in this view.

  • Notice number - auto generated 10 digit sequential number that is used in the notice. This will be automatically populated.

  • Integration Reference Number - an optional field to help you identify this notice in your internal system

  • Integration Date - an optional field of the date the notice was integrated into your internal system

Before notices have been generated, they will appear in the Ready to Print state. Once a mail merge template has been generated for the notice, the Notice Printed Date will be populated and the notice will be attached to the record. The status will be updated to Printed.

To Generate Mail Merges in bulk, click on the appropriate Notice Type counter on the left hand side of the datagrid. Select the apprpriate items' checkboxes and click the Generate Mail Merge button. Choose the appropriate notice template to use.

Status/Escalation Rules

The following escalation and status rules have been setup.

Register

Action

Next Status

Escalation Time (Next Action Due date will override this escalation time set)

Comment

Register

Action

Next Status

Escalation Time (Next Action Due date will override this escalation time set)

Comment

Compliance Case

Survey generated

Awaiting Survey Response

14 days

 

Compliance Case

Survey not received within escalation time

Generate Infringement > Infringement Generated

 

The Generate Infringement status will create a new Compliance Notice and automatically update to Infringement Generated.

Compliance Case

Survey received - has pool or spa but not registered

Not Registered

14 days

 

Compliance Case

Not Registered status not changed to Registered within escalation time

Generate Infringement > Infringement Generated

 

The Generate Infringement status will create a new Compliance Notice and automatically update to Infringement Generated.

Compliance Case

Survey Received - has pool or spa and registered

Registered

 

 

Compliance Case

Survey Received - no pool or spa on property

Awaiting Inspection

 

A non-technical assessment is created. Case status updated to Awaiting Inspection.

Compliance Case

Survey Received - there was a previous pool or spa on property

Awaiting Inspection

 

A technical assessment is created. Case status updated to Awaiting Inspection.

Compliance Case

Status set to Initial Assessment Required

Assessment Due

4 weeks

After 4 weeks in the Initial Assessment Required status it will automatically transition to Assessment Due

Compliance Case

Status set to Awaiting Inspection

Inspection Due

4 weeks

After 4 weeks in the Awaiting Inspection status it will automatically transition to Inspection Due

Compliance Inspection (Non-Technical Assessment)

Purpose - assessment. No Pool/Spa present selected

Compliant

 

On save the item will be updated to Compliant

Compliance Inspection (Non-Technical Assessment)

Purpose - assessment. Pool or Spa present selected

Not Compliant

 

On save the item will be updated to Not Compliant

Compliance Inspection (Technical Assessment)

Purpose - assessment.

Did Pool/Spa barrier comply - set to Yes

Compliant

 

On save the item will be updated to Compliant

Compliance Inspection (Technical Assessment)

Purpose - assessment.

Did Pool/Spa barrier comply - set to No

Not Compliant

 

On save the item will be updated to Not Compliant

Compliance Inspection (Technical Assessment)

Purpose - confirm absence.

Either “Satisfied no pool/spa present” or “Satisfied pool/spa effectively decommissioned” have been selected

Compliant

 

On save the item will be updated to Compliant

Compliance Inspection (Technical Assessment)

Purpose - confirm absence.

If neither “Satisfied no pool/spa present” or “Satisfied pool/spa effectively decommissioned” have been selected

Not Compliant

 

On save the item will be updated to Not Compliant

Compliance Inspection (Technical Assessment)

Schedule a follow-up inspection selected

Closed

 

A new technical assessment with the same property will be created and the current inspection will be set to closed.

Compliance Notice

Notice has been generated

Printed

 

When a notice has been printed (generated), the Notice Printed Date will be set with the current date and the status updated to Printed.

 

Workflow

Below is the current workflow for these registers:

 

Configuring your merge templates

Enquiry Letters, Notice of Inspections and Infringement notices are all generated using the Merge Templates system.

  1. Click Administration > Settings

  2. Click Merge Templates

You can create a new blank template, or you can use an existing template as a base. The system comes pre-loaded with the following sample templates that you can copy and customise.

  • Pool and Spa Survey HTML Template Sample

  • Pool Compliance Notice of Inspection (NOI) HTML Template Sample

See https://datalink.atlassian.net/wiki/spaces/KB/pages/404815906 to learn more about merge templates.

 

Technical Reference

Compliance Case

This table is subject to change

Default schema


Field ID

Label

Form Type

Data Type

Values

Notes


Field ID

Label

Form Type

Data Type

Values

Notes

desktopAssessmentNotes

Desktop Assessment Notes

rte

clob

 

Enter notes resulting from the Desktop Assessment

relatedSurveys

Survey response

itemLink

 

 

Read only unless 'id:true'; the following survey(s) have been submitted with the same address

relatedNotices

Related Notices

itemLink

 

 

Read only unless 'id:true'; the following Notices have been created for this property

mergedFile

Merged Documents

media

 

 

This is a collection of documents that have been generated for this item when running the Merge Documents process.

relatedNonTechInspections

Related Non-Technical Inspections

itemLink

 

 

Read only unless 'id:true'; the following Non-Technical Inspection(s) have occurred for this address

relatedTechInspections

Related Technical Inspections

itemLink

 

 

Read only unless 'id:true'; the following Technical Inspection(s) have occurred for this address

assignee

Assigned

assignment

 

 

Single assignment to Arrays

dateNoticePrinted

Notice Printed Date

datePicker

timestamp

 

 

Non-schema fields

Field ID

Label

Form Type

Data Type

Values

Notes

Field ID

Label

Form Type

Data Type

Values

Notes

hasAsset

Property

asset

 

 

Supports Addresses (Vicmap), Properties (Vicmap), Properties (Imported), Points of Interest, Parcels (Vicmap) and Library Items; MDA94 projection used for geospatial assets

hasDueDate

Next Action Due

duedate

 

 

 

hasEvent

 

event

 

 

 

hasStatus

 

status

 

 

 

hasTags

 

tags

 

 

 

Workflow



Workflow ID

Label

Value

Next States

Initial State

Workflow ID

Label

Value

Next States

Initial State

NEW

New

1

NEW, DRAFT, ASSESSMENTREQUIRED

✓

DRAFT

Draft

10

DRAFT, ASSESSMENTREQUIRED, INQUIRYLETTER

 

ASSESSMENTREQUIRED

Initial Assessment Required

20

ASSESSMENTREQUIRED, ASSESSMENTDUE, INQUIRYLETTER, GENERATEINFRINGEMENT, SCHEDULETECHINSPECTION, AWAITINGINSPECTION

 

ASSESSMENTDUE

Initial Assessment Due

30

ASSESSMENTDUE, ASSESSMENTREQUIRED, INQUIRYLETTER, GENERATEINFRINGEMENT, SCHEDULETECHINSPECTION, SCHEDULENONTECHINSPECTION, AWAITINGINSPECTION

 

INQUIRYLETTER

Generate Inquiry Letter

40

INQUIRYLETTER, WAITINGSURVEY, SURVEYRECEIVED

 

WAITINGSURVEY

Awaiting Survey Response

50

WAITINGSURVEY, SURVEYRECEIVED, SCHEDULETECHINSPECTION, SCHEDULENONTECHINSPECTION, AWAITINGINSPECTION, GENERATEINFRINGEMENT, INFRINGEMENTGENERATED, REGISTERED, NOTREGISTERED

 

SURVEYRECEIVED

Survey Received

60

SURVEYRECEIVED, GENERATEINFRINGEMENT, INFRINGEMENTGENERATED, SCHEDULETECHINSPECTION, SCHEDULENONTECHINSPECTION, AWAITINGINSPECTION, NOTREGISTERED, REGISTERED

 

GENERATEINFRINGEMENT

Generate Infringement

70

GENERATEINFRINGEMENT, INFRINGEMENTGENERATED, INQUIRYLETTER

 

INFRINGEMENTGENERATED

Infringement Generated

75

INFRINGEMENTGENERATED, INQUIRYLETTER

 

SCHEDULETECHINSPECTION

Schedule Tech Inspection

80

SCHEDULETECHINSPECTION, AWAITINGINSPECTION, INSPECTIONDUE, GENERATEINFRINGEMENT

 

SCHEDULENONTECHINSPECTION

Schedule Non-tech Inspection

90

SCHEDULENONTECHINSPECTION, AWAITINGINSPECTION, INSPECTIONDUE, GENERATEINFRINGEMENT

 

NOTREGISTERED

Not Registered

95

NOTREGISTERED, REGISTERED, SCHEDULETECHINSPECTION, SCHEDULENONTECHINSPECTION, GENERATEINFRINGEMENT, AWAITINGINSPECTION

 

REGISTERED

Registered

100

REGISTERED, NOTREGISTERED, SCHEDULETECHINSPECTION, SCHEDULENONTECHINSPECTION, AWAITINGINSPECTION

 

AWAITINGINSPECTION

Awaiting Inspection

110

AWAITINGINSPECTION, INSPECTIONDUE, COMPLIANT, NOTCOMPLIANT

 

INSPECTIONDUE

Inspection Due

120

INSPECTIONDUE, COMPLIANT, NOTCOMPLIANT

 

COMPLIANT

Compliant

130

COMPLIANT, CLOSEDCOMPLIANT

 

NOTCOMPLIANT

Not Compliant

140

NOTCOMPLIANT, SCHEDULETECHINSPECTION, SCHEDULENONTECHINSPECTION, CLOSEDNOTCOMPLIANT

 

CLOSEDCOMPLIANT

Closed: Compliant

-10

CLOSEDCOMPLIANT

 

CLOSEDNOTCOMPLIANT

Closed: Not Compliant

-20

CLOSEDNOTCOMPLIANT

 

Compliance Inspections

Core schema

Field ID

Label

Form Type

Data Type

Values

Notes

Field ID

Label

Form Type

Data Type

Values

Notes

inspectionDate

Inspection Date

dateTimePicker

timestamp

 

Required; please enter an inspection date

assignee

Inspector

assignment

 

 

Single assignment to Arrays; select the inspector

signedLetter

Has the occupier of the building/land signed the Inspection Letter (POE)?

radio

enum

yes, no

Required

contactDetailsInfo

Details of person spoken to during inspection

info

 

 

Read only

firstName

First Name

text

string(255)

 

Required

lastName

Last Name

text

string(255)

 

Required

phoneNumber

Mobile Phone Number

tel

string(255)

 

 

email

Email

email

 

 

 

ownerOccupier

Please select your relation to the above property address

radio

enum

owner, occupier, other

Required

NonTechAssessment schema

Field ID

Label

Form Type

Data Type

Values

Notes

Field ID

Label

Form Type

Data Type

Values

Notes

inspectionDate

Inspection Date

dateTimePicker

timestamp

 

Required; please enter an inspection date

assignee

Inspector

assignment

 

 

Single assignment to Arrays; select the inspector

signedLetter

Has the occupier of the building/land signed the Inspection Letter (POE)?

radio

enum

yes, no

Required

contactDetailsInfo

Details of person spoken to during inspection

info

 

 

Read only

firstName

First Name

text

string(255)

 

Required

lastName

Last Name

text

string(255)

 

Required

phoneNumber

Mobile Phone Number

tel

string(255)

 

 

email

Email

email

 

 

 

ownerOccupier

Please select your relation to the above property address

radio

enum

owner, occupier, other

Required

poolSpaPresent

Is there a pool/spa present at the property?

radio

enum

yes, no

Required

isTechAssessmentRequired

Are any technical assessments required?

checkbox

boolean

 

 

numberofTechAssessmentsRequired

Number of technical assessments required

number

integer

 

Only available if 'isTechAssessmentRequired:true'; defaults to 1

nonTechAssessmentMedia

Photo

media

 

 

Add any photos

additionalNotesNonTech

Additional Information

textarea

clob

 

 

relatedNonTechComplianceCases

Related Compliance Cases

related

 

 

Read only unless 'id:true'; related cases linked to the same asset

TechAssessment schema

Field ID

Label

Form Type

Data Type

Values

Notes

Field ID

Label

Form Type

Data Type

Values

Notes

inspectionDate

Inspection Date

dateTimePicker

timestamp

 

Required; please enter an inspection date

assignee

Inspector

assignment

 

 

Single assignment to Arrays; select the inspector

signedLetter

Has the occupier of the building/land signed the Inspection Letter (POE)?

radio

enum

yes, no

Required

contactDetailsInfo

Details of person spoken to during inspection

info

 

 

Read only

firstName

First Name

text

string(255)

 

Required

lastName

Last Name

text

string(255)

 

Required

phoneNumber

Mobile Phone Number

tel

string(255)

 

 

email

Email

email

 

 

 

ownerOccupier

Please select your relation to the above property address

radio

enum

owner, occupier, other

Required

obtainPermit

Did you obtain a building permit for the pool/spa and barrier?

radio

enum

yes, no

Required

awareOfPermit

Are you aware that a building permit is required to install pool/spa barrier?

radio

enum

yes, no

Required

awareOfRegistration

Are you aware that you are required to register your pool with your Local Council?

radio

enum

yes, no

Required

reasonForNoPermit

What is your reason for failing to obtain a building permit?

textarea

clob

 

Only available if 'obtainPermit:no'

reasonForNoRegistration

What is your reason for failing to register the pool with your Local Council?

textarea

clob

 

Only available if 'awareOfRegistration:no'

purposeOfInspection

What is the purpose of this inspection?

radio

enum

assessment, confirmAbsence

Required

poolType

Type

radio

enum

pool, spa

Required

description

Description

radio

enum

aboveGround, belowGround

Required

bldgPermitIssued

Building Permit Issued

radio

enum

yes, no

Required; only available if 'purposeOfInspection:assessment'

yearConstructed

Year pool/spa constructed (if known)

text

string(255)

 

Only available if 'purposeOfInspection:assessment'

yearDecommissioned

Approx year of removal/decommissioning (if known)

text

string(255)

 

Only available if 'purposeOfInspection:confirmAbsence'

gatesSwingOutward

GATES SWINGS OUTWARDS - Does the gate swing away from the pool area?

radio

enum

complies, doesNotComply, unsure

Required; only available if 'purposeOfInspection:assessment'

gatesSelfClosing

GATES SELF CLOSING & SELF LATCHING - Does the gate automatically close from any position from a stationary start without assistance?

radio

enum

complies, doesNotComply, unsure

Required; only available if 'purposeOfInspection:assessment'

shieldingLatchDevice

SHIELDING OF LATCHING DEVICE - 450mm minimum radius around the latching device and free of sharp edges?

radio

enum

complies, doesNotComply, unsure

Required; only available if 'purposeOfInspection:assessment'

gateHingeSpring

GATE HINGE/SPRING - Not cause a foothold. Hinge projections > 10mm inside & outside of gate are considered footholds if < 900mm apart and lowest hinge < 1100mm from top of barrier. Is a hinge cone cap (60°) fitted to bottom hinge to prevent hinge being a foothold?

radio

enum

complies, doesNotComply, unsure

Required; only available if 'purposeOfInspection:assessment'; note - fitment of hinge cone cap will not prevent foothold if gap between hinge > 10mm.

latchingDeviceTampering

LATCHING DEVICE TAMPERING - Gap not greater than 10mm between the gate and barrier or in any part of the latching device to prevent the latch from being released by inserting an implement. The latching device must only be adjustable with the use of a tool.

radio

enum

complies, doesNotComply, unsure

Required; only available if 'purposeOfInspection:assessment'

latchingDevice1500

LATCHING DEVICE >1500mm - Is the latch located at least 1500mm above the finished ground level outside the pool and 1400mm above the highest lower climbable horizontal member?

radio

enum

complies, doesNotComply, unsure

Required; only available if 'purposeOfInspection:assessment'

gateRenderedUnopenable

GATE RENDERED UN-OPENABLE - A gate considered un-openable, must be fixed permanently shut by more than one fastening device (ie. bolts, screws, nails. rivets, welds, etc) which can only be removed by a tool (key locking devices not acceptable).

radio

enum

yes, no, unsure

Required; only available if 'purposeOfInspection:assessment'

gatesFittingsMedia

Photo

media

 

 

Only available if 'purposeOfInspection:assessment'; add any photos of Gates & Fittings

additionalNotesGatesFittings

Additional Information for Gates & Fittings

textarea

clob

 

Only available if 'purposeOfInspection:assessment'

barrierHeight

BARRIER HEIGHT - Minimum 1200mm measured from approach side.

radio

enum

complies, doesNotComply, unsure

Required; only available if 'purposeOfInspection:assessment'; [Clause 2.3]

verticalMember

VERTICAL MEMBER - Clear space between adjacent vertical members such as palings, rods, wires, etc. 100mm.

radio

enum

complies, doesNotComply, unsure

Required; only available if 'purposeOfInspection:assessment'; [Clause 2.10]

perforatedMeshMaterial

PERFORATED MESH MATERIAL - Minimum fence height 1200mm. Aperture measured diagonally - worst case dimension. (mesh ,13mm considered non climbable)

radio

enum

complies, doesNotComply, unsure

Only available if 'purposeOfInspection:assessment'; chicken wire not acceptable [Clause 2.3.2]

outsideSurface

OUTSIDE SURFACE - No Projections or Indentations No climbable objects with a depth > 10mm exist positioned on or within a 1200mm quadrant of radius from top of barrier.

radio

enum

complies, doesNotComply, unsure

Required; only available if 'purposeOfInspection:assessment'; [Clause 2.3.1 & 2.6] eg plants and furniture

perforatedMeshMaterial13mm

PERFORATED MESH MATERIAL > 13mm but <100mm Min fence height 2400mm

radio

enum

complies, doesNotComply, unsure

Only available if 'purposeOfInspection:assessment'; mesh <13mm considered climbable.[Clause 2.3.2]

insideSurface

INSIDE SURFACES - No climbable objects located within 300mm of the inside of the barrier (Clause 2.9) eg plants and furniture

radio

enum

complies, doesNotComply, unsure

Required; only available if 'purposeOfInspection:assessment'

horizontalMembers

HORIZONTAL MEMBERS - To be >900mm apart and lowest climbable member minimum 1100mm below from top of barrier. Check stepped fencing?

radio

enum

complies, doesNotComply, unsure

Required; only available if 'purposeOfInspection:assessment'; [Clause 2.7]

brushwoodFencing

BRUSHWOOD TYPE FENCING - Brushwood must be tightly packed and horizontal wires interwoven to prevent finger/foot holds where gaps > 10mm exist between brushwood. (Generally not acceptable).

radio

enum

complies, doesNotComply, unsure

Required; only available if 'purposeOfInspection:assessment'; [Appendix E2(f)]

groundClearance

GROUND CLEARANCE - Bottom of the pool barrier to be a maximum 100mm from finished and stabilised ground surface. Pavement completed?

radio

enum

complies, doesNotComply, unsure

Required; only available if 'purposeOfInspection:assessment'; [Clause 2.5]

glassBarrier

GLASS BARRIER - Complies with AS1288-2006 (copy of glazing certificate sited) A grade safety glass.

radio

enum

complies, doesNotComply, unsure

Required; only available if 'purposeOfInspection:assessment'; [Clause 3.3.1]

barriersWallsFencesScreensMedia

Photo

media

 

 

Only available if 'purposeOfInspection:assessment'; add any photos of Barriers, Walls, Fences & Screens

additionalNotesBarriers

Additional Information for Barriers, Walls, Fences & Screens

textarea

clob

 

Only available if 'purposeOfInspection:assessment'

selfLatchingLocking

SELF LATCHING OR LOCKING - The door or gate must have a self-locking or self-latching device that prevents the door or gate, if the door or gate is in its closed position, from being opened by a person unable to reach the opening mechanism for the door or gate.

radio

enum

complies, doesNotComply, unsure

Required; only available if 'purposeOfInspection:assessment'

windowsInWall

WINDOWS IN A WALL - must be not less than 2·4 m above the ground or paving immediately external to the window; &bull must be not less than 1·5 m above the floor of the room containing the window; &bull must have a catch, bolt, lock or other stop located not less than 1⋅5 m above the floor of the room containing the window so that the openable part of the window cannot be opened more than 125 mm; &bull must have a securely fitted fly screen.

radio

enum

complies, doesNotComply, unsure

Required; only available if 'purposeOfInspection:assessment'

doorsWindowsFittingsMedia

Photo

media

 

 

Only available if 'purposeOfInspection:assessment'; add any photos of Doors, Windows & Fittings

additionalNotesDoorsWindows

Additional Information for Doors, Windows & Fittings?

textarea

clob

 

Only available if 'purposeOfInspection:assessment'

fenceHeight

FENCE HEIGHT - Is at least 1·5 m in height measured above the ground level on the approach side?

radio

enum

complies, doesNotComply, unsure

Required; only available if 'purposeOfInspection:assessment'

nonClimbable

NON-CLIMBABLE - from neighbouring side of fence?

radio

enum

complies, doesNotComply, unsure

Required; only available if 'purposeOfInspection:assessment'

propertyBoundaryMedia

Photo

media

 

 

Only available if 'purposeOfInspection:assessment'; add any photos of the Property Boundary/Dividing Fences

additionalNotesPropertyBoundary

Additional Information for Property Boundary/Dividing Fences

textarea

clob

 

 

poolWall

POOL WALL - minimum of 1200mm high from the ground?

radio

enum

complies, doesNotComply, unsure

Required; only available if 'purposeOfInspection:assessment'

nonClimbableZonePrevention

NON-CLIMBABLE ZONE & PREVENTION - provided for fittings, plants, trees, furniture etc?

radio

enum

complies, doesNotComply, unsure

Required; only available if 'purposeOfInspection:assessment'

accessLadder

ACCESS LADDER TO POOL - is provided with suitable barrier to prevent access?

radio

enum

complies, doesNotComply, unsure

Required; only available if 'purposeOfInspection:assessment'

aboveGroundMedia

Photo

media

 

 

Only available if 'purposeOfInspection:assessment'; add any photos of the Above Ground Pool/Spa

additionalNotesAboveGround

Additional Information for Above Ground Pool/Spa

textarea

clob

 

Only available if 'purposeOfInspection:assessment'

siteDiagram

Site Diagram

canvas

 

 

Only available if 'purposeOfInspection:assessment'; draw a site diagram (showing dwelling, boundary fences, pool/spa, barrier line and gates)

poolBarrierComply

Did Pool/Spa barrier comply?

radio

enum

yes, no

Required; only available if 'purposeOfInspection:assessment'

enforcementDecisionInfo

Decision

info

 

 

Only available if 'poolBarrierComply:no'; read only

enforcementReferMBS

Refer to MBS

checkbox

boolean

 

Only available if 'poolBarrierComply:no'; will be added to the Refer to MBS Counter for follow up

enforcementRescheduleInspection

Schedule a follow-up inspection

checkbox

boolean

 

Only available if 'poolBarrierComply:no'; creates a new technical inspection record for this property on save of this record. The Inspection will then be set to Closed on save.

enforcementOther

Other

checkbox

boolean

 

Only available if 'poolBarrierComply:no'

enforcementOtherComment

Other (Please specify)

textArea

clob

 

Only available if 'enforcementOther:true'

enforcementIssueNotice

Issue one or more notices

checkbox

boolean

 

Only available if 'poolBarrierComply:no'; creates notice records that you can mail merge from

enforcementNoticeSubform

Notices

multiSubForm

relation

complianceNotice:default

Only available if 'enforcementIssueNotice:true'; add one or more notices to be created for this assessment

confirmAbsenceMedia

Photo

media

 

 

Only available if 'purposeOfInspection:confirmAbsence'; photos of previous location of pool/spa (if possible)

additionalNotesAbsence

Other Notes or Comments

textarea

clob

 

Only available if 'purposeOfInspection:confirmAbsence'

confirmAbsenceDecisionInfo

Decision

info

 

 

Only available if 'purposeOfInspection:confirmAbsence'; read only

satisfiedNoPoolSpaPresent

Satisfied no pool/spa present

checkbox

boolean

 

Only available if 'purposeOfInspection:confirmAbsence'

satisfiedDecommissioned

Satisfied pool/spa effectively decommissioned

checkbox

boolean

 

Only available if 'purposeOfInspection:confirmAbsence'

referMBS

Refer to MBS for further consideration

checkbox

boolean

 

Only available if 'purposeOfInspection:confirmAbsence'

relatedTechComplianceCases

Related Compliance Cases

related

 

 

Read only unless 'id:true'; related cases linked to the same asset

Non-schema fields

Field ID

Label

Form Type

Data Type

Values

Notes

Field ID

Label

Form Type

Data Type

Values

Notes

hasAsset

Property

asset

 

 

Supports Addresses (Vicmap), Properties (Vicmap), Properties (Imported), Points of Interest, Parcels (Vicmap) and Library Items; MDA94 projection used for geospatial assets; enter the address related to the inspection

hasEvent

 

event

 

 

 

hasMap

Location

geo

 

 

Uses MDA94 projection

hasSchemaSelection

Inspection Type

schemaselection

 

 

Select between different form types here

hasStatus

 

status

 

 

 

hasTags

 

tags

 

 

 

Workflow



Workflow ID

Label

Value

Next States

Initial State

Workflow ID

Label

Value

Next States

Initial State

NEW

New Inspection

20

INSPECTIONREQUIRED, INSPECTIONDUE, COMPLIANT, NOTCOMPLIANT, CLOSED

✓

INSPECTIONREQUIRED

Inspection Required

30

INSPECTIONREQUIRED, INSPECTIONDUE, COMPLIANT, NOTCOMPLIANT, CLOSED

 

INSPECTIONDUE

Inspection Due

40

INSPECTIONDUE, INSPECTIONREQUIRED, COMPLIANT, NOTCOMPLIANT, CLOSED

 

COMPLIANT

Compliant

50

COMPLIANT, INSPECTIONDUE, INSPECTIONREQUIRED, NOTCOMPLIANT, CLOSED

 

NOTCOMPLIANT

Not Compliant

60

NOTCOMPLIANT, INSPECTIONDUE, INSPECTIONREQUIRED, COMPLIANT, CLOSED

 

CLOSED

Inspection Closed

-10

CLOSED

 

Pool and Spa Surveys

Default schema

Field ID

Label

Form Type

Data Type

Values

Notes

Field ID

Label

Form Type

Data Type

Values

Notes

isPublicUser

 

hidden

string(255)

 

 

letterInfo

Our records indicate that you have a pool or spa. Please fill out the survey below to confirm.

info

 

 

Only available if 'isPublicUser:1'; read only

firstName

First Name

text

string(255)

 

Required

lastName

Last Name

text

string(255)

 

Required

phoneNumber

Mobile Phone Number

tel

string(255)

 

 

email

Email

text

string(255)

 

 

locationManual

Manual Property Details (if not found in above search)

textarea

clob

 

If you can not find your address in the above search, please enter the location below. Please also enter the property number that appears on your rates notice.

poolConfirmation

Do you currently have a swimming pool on your property?

radio

enum

yes, no

Required

poolQuantity

How many swimming pools do you currently have on your property?

number

integer

 

Required; only available if 'poolConfirmation:yes'; defaults to 1

registered

Have you registered your swimming pool with Council?

radio

enum

yes, no

Required; only available if 'poolConfirmation:yes'

previousPool

To your knowledge, has there been a swimming pool on your property in the past?

radio

enum

unsure, no, yes

Required; only available if 'poolConfirmation:no'

yearPoolRemoved

Do you know when it was removed or decommissioned?

text

string(255)

 

Only available if 'previousPool:yes'

assignee

Assigned

assignment

 

 

Single assignment to Arrays

instructions

 

info

 

 

Read only

relatedComplianceCases

Matched Compliance Cases

related

 

 

Only available if 'isPublicUser:/[^1]/', read only unless 'id:true'; matched cases linked to the same asset

customName

Canonical name

hidden

string(255)

 

 

Non-schema fields

Field ID

Label

Form Type

Data Type

Values

Notes

Field ID

Label

Form Type

Data Type

Values

Notes

hasAsset

Property Address

asset

 

 

Supports Properties (Vicmap) and Properties (Imported); MDA94 projection used for geospatial assets

hasDueDate

Next Action Due

duedate

 

 

 

hasEvent

 

event

 

 

 

hasStatus

 

status

 

 

 

hasTags

 

tags

 

 

 

Workflow

Workflow ID

Label

Value

Next States

Initial State

Workflow ID

Label

Value

Next States

Initial State

SUBMITTED

Submitted

10

SUBMITTED, MATCHED, UNMATCHED

✓

UNMATCHED

Unmatched

20

UNMATCHED, CLOSED

 

MATCHED

Matched

30

MATCHED

 

CLOSED

Closed (Error)

-10

CLOSED

 

 

Compliance Notices

Default schema

Field ID

Label

Form Type

Data Type

Values

Notes

Field ID

Label

Form Type

Data Type

Values

Notes

noticeType

Notice Type

select

string(255)

 

Required

infringementTypes

Infringement Types

multiselect

 

 

Only available if 'noticeType:infringementFailureToRegister'

infringementFineAmount

Infringement Fine Amount

text

string(255)

 

Required; only available if 'noticeType:/infringementFailureToRegister

worksRequired

Works Required

rte

clob

 

Only available if 'noticeType:bomw'

nonCompliantItems

Non-Compliant Items

rte

clob

 

Only available if 'noticeType:infringementPoolNotComply'; list the standards that did not comply. These will appear on the Infringement Notice.

inspectionDate

Inspection Date

dateTimePicker

timestamp

 

Only available if 'noticeType:NOI'; please enter an inspection date which will appear on the Notice of Inspection

mergedFile

Notice Documents

media

 

 

This is a collection of documents that have been generated for this item when running the Merge Documents process.

noticeNumber

Notice Number

text

string(255)

 

 

dateNoticePrinted

Notice Printed Date

datePicker

timestamp

 

 

integrationRef

Integration Reference Number

text

string(255)

 

 

integrationDate

Integration Date

datePicker

timestamp

 

 

relatedComplianceCases

Matched Compliance Cases

related

 

 

Read only unless 'id:true'; matched cases linked to the same asset

Non-schema fields

Field ID

Label

Form Type

Data Type

Values

Notes

Field ID

Label

Form Type

Data Type

Values

Notes

hasAsset

Property Address

asset

 

 

Supports Properties (Vicmap) and Properties (Imported); MDA94 projection used for geospatial assets; enter the address related to the notice

hasEvent

 

event

 

 

 

hasMap

Location

geo

 

 

Uses MDA94 projection

hasStatus

 

status

 

 

 

hasTags

 

tags

 

 

 

Workflow



Workflow ID

Label

Value

Next States

Initial State

Workflow ID

Label

Value

Next States

Initial State

READYTOPRINT

Ready to Print

30

READYTOPRINT, PRINTED, CLOSED

✓

PRINTED

Printed

40

PRINTED, CLOSED

 

CLOSED

Notice Closed

-10

CLOSED