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| Type | Register |
|---|
| Location | Library |
|---|
| Licence | Included in all editions |
|---|
On this page
Overview
The library is where you keep documents and wikis for access all year round and during emergencies, you can also add comments and notes to the library record. Access to the library records is based on the events they are saved in. You can have multiple global workspaces to manage the different sets of positions that will need access to them such as internal emergency management, All emergency management, Business continuity, Event management,
- The library is a place to store procedures, policies, job descriptions, minutes of meetings, plans, references guides etc You can add content in the rich text area and attach one or more files as well as add a location and organise them with tags.
- Documents can be for a specific event or accessible in all events you have access to if they are saved in a global workspace.
- As time goes by and you remove attachments and add updated versions, the older versions are still available in the activity of the library record
- Library records are available on the mobile apps while online.
Technical Reference
A global documentation wiki
Document schema
| Field ID | Label | Form Type | Data Type | Values | Notes |
|---|
| title | Title | text | string(255) |
| Required |
| body | Body | rte | clob |
|
|
| attachments | Attachments | media |
|
|
|
| isFeatured | Is Featured | checkbox | boolean |
|
|
| setReviewDate | Set a review date | checkbox | boolean |
|
|
| reviewDate | Review at | stateTransitionDatePicker | timestamp |
| Only available if ‘setReviewDate:true’ |
| activity |
| auditLog |
|
|
|
Geofeature schema
| Field ID | Label | Form Type | Data Type | Values | Notes |
|---|
| title | Title | text | string(255) |
| Required |
| body | Body | rte | clob |
|
|
| attachments | Attachments | media |
|
|
|
| isFeatured | Is Featured | checkbox | boolean |
|
|
| setReviewDate | Set a review date | checkbox | boolean |
|
|
| reviewDate | Review at | stateTransitionDatePicker | timestamp |
| Only available if ‘setReviewDate:true’ |
| activity |
| auditLog |
|
|
|
Meeting schema
| Field ID | Label | Form Type | Data Type | Values | Notes |
|---|
| title | Topic | text | string(255) |
| Required |
| meetingStartDate | Meeting Start Date and Time | dateTimePicker | timestamp |
| Required |
| agenda | Agenda | rte | clob |
|
|
| attachments | Business Papers | media |
|
|
|
| present | Present | textarea | clob |
|
|
| absent | Absent | textarea | clob |
|
|
| previousMinutesReview | Review of Previous Minutes | rte | clob |
| Review the previous minutes and note down any inaccuracies |
| notes | Meeting Notes | rte | clob |
| Add discussion topics and notes here |
| resolutions | Resolutions and Action Items | rte | clob |
|
|
| nextMeeting | Date and time of next meeting | dateTimePicker | timestamp |
|
|
| meetingClosedTime | Meeting closed time | dateTimePicker | timestamp |
|
|
| isFeatured | Is Featured | checkbox | boolean |
|
|
| activity |
| auditLog |
|
|
|
Non-schema fields
| Field ID | Label | Form Type | Data Type | Values | Notes |
|---|
| hasAsset | Related Asset | asset |
|
| Only available if ‘itemSchemaName:geofeature’ |
| hasEvent |
| event |
|
| Select an event |
| hasMap | Geospatial Information | geo |
|
| Only available if ‘itemSchemaName:geofeature’; uses MDA94 projection |
| hasSchemaSelection | Reference type | schemaselection |
|
|
|
| hasStatus | Status | status |
|
|
|
| hasTags |
| tags |
|
|
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Workflow
| Workflow ID | Label | Value | Next States | Initial State |
|---|
| NEW | New | 0 | CURRENT, DRAFT |
|
| DRAFT | Draft | 1 | DRAFT, CURRENT, EXPIRED, DELETED |
|
| CURRENT | Current | 2 | CURRENT, REVIEW, EXPIRED, DELETED | ✓ |
| REVIEW | Review | 3 | REVIEW, CURRENT, EXPIRED, DELETED |
|
| EXPIRED | Expired | –2 | EXPIRED, CURRENT, DRAFT, DELETED |
|
| DELETED | Deleted | –3 | DELETED |
|