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To view documentation in the library, use the datagrid.
The datagrid combines all documentation from the current event with documents from all accessible global events, to give you a single place to view all documentation.
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- Browse to Library to view the library Datagrid.
- Use the counters or search system to view the available documents
- Click the link in the datagrid to view the document
- Click Edit (if available based on your security) to edit the record
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Adding geospatial features
IF If adding a Geospatial Feature, then a map will additionally appear on the edit form. You can add map annotations by following the instructions on the Working with Maps and Assets page.
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It is not possible to directly delete a document, however you may move the document to an archive event to completely remove it from view.
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Geospatial Features
By using the Geospatial Feature schema, you can add map-based reference items.
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These items will appear on any map within the system, can be searched and linked from the request registers (as well as all other registers that support asset linking), and support a revalidation workflow to ensure the contents remain current.
Geospatial Category
Geospatial categories can be defined by system administrators to support any number of categories. Examples may be "Road Block", "Vulnerable Facility", "Initial Impact Assessment", etc.
To manage the list of geospatial categories, administrators can:
- Navigate to Administration > Settings from the top menu
- Next, navigate to Lookups
- To view the list of geospatial lookups, click the search icon and filter for "Item: Geospatial Category"
- To add a new item, click New Lookup, select the category of "Item: Geospatial Category", then enter the name in the "name" field and a code in the "value" field and press Save.
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When adding or changing categories, your users may need to refresh their form definitions (from the user profile menu within Crisisworks) to see the new settings. |
Adding Geospatial Features
When adding geospatial features into the library:
- First select Geospatial Feature from the Reference Type option
- Enter the title of the feature
- Select the Geospatial Category (this list can be managed via the "lookup" system within Crisisworks)
- Optionally select a Display Icon (tip: search for a keyword within the select box to filter the list).
- Draw the map annotation by using the controls at the top right corner of the map — you can place points, draw a line string or draw a polygon.
- You can also search Related Asset and points of interest, to link the geospatial feature to existing features. This is useful if you are adding a feature that exists at a property address, for example. If the linked asset is also mapped, that map information will be transferred onto this geospatial feature record when it is saved.
- Add information as desired into the Body field, and tag the record as desired using the Tags field
The record can be assigned to a position for ongoing record maintenance, a review date can be set, and the item can be stored in either a current event or a global event.
Displaying Geospatial Features on maps within Crisisworks
Once a geospatial category has its first feature, a new layer becomes available to all maps to show all the features for that category.
To show a geospatial feature category on a map:
- Click the layer selector icon to the left of any map
- Place a check into the checkbox next to the layer you wish to display
Searching Geospatial Features from other register items
From within requests, information and any other register that supports searching and linking assets, you can search any of the active geospatial reference features in the current event, as well as any global event to which you are authorised.
To find and link a geospatial feature from another item:
- From the asset field, select the Library Item type
- Next, search by name for the item you wish to link, and select it in the result
- The geospatial feature will display on the map
- You can additionally annotate the map with further information for the item being edited.
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Workflow
The following workflow applies to library document.
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| Status | Usage | ||||||||
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| The document contains current information. | ||||||||
| The document has expired and is no longer current. | ||||||||
| The document should be reviewed for currency. This status is transitioned automatically whenever a review date is set and becomes due. | ||||||||
| The library item is marked as deleted and is no longer current. Note there is no way to physically delete items in Crisisworks, however you can move the item to an archive event to remove it completely from view. |
Assignment
Wiki documents can be assigned to positions or users. This assignee is responsible for maintaining accuracy of the information, and will receive notifications whenever items under their control become ready for review.
Review
Users can check the Set a Review Date checkbox, then enter a review date. When that date is reached, the record will automatically be set to the
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Featured
Users can check the Featured checkbox to include the document in the "Featured" counter.
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