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1. From any screen, click the New Library Document button. If you wish to change the schema from the default Document type, select this now — available alternatives include Geospatial Feature and Meeting 
2. Enter the Title and Body of the document as needed.
3. Upload any Attachments by dragging and dropping files from your computer into the attachment box, or by clicking Add File.
4. Optionally add some Tags to identify the document, and set Is Featured to add the document to the Featured counter.
5. Select the Event to save the document. By default this will be the currently-selected event at the top right of the screen, however, you may wish to save the document into a global event instead, if the document is to be permanently accessible.
6. Click save to save the document. 

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The record can be assigned to a position for ongoing record maintenance, a review date can be set, and the item can be stored in either a current event or a global event.

Geospatial imports

You can now import the geospatial data into a reference item, and this can then be made available as a linked asset (for relating records such as requests or cases to custom areas), a search index (to manage records within or not within the area), and a layer (for overlaying over maps).

For more accurate geospatial data you can import a file or paste the geospatial data into the record choosing one of the two option at the bottom of the form

Image Added

The system reads many common geospatial format including WKT, GeoJSON, KML, GPX and GeoRSS.

Working Example: how to add a postcode as a geospatial area.

We will step through adding a postcode getting the data from: http://mapit.openlocal.org.au 

Once this has been added we will be able to search within this area using the advanced search feature option "within:" and we will also be able to view it on the map as a map layer.

1. Go to the library
2. Set the "Reference Type" to be "Geospatial Feature" (top RHS)
3. Set a useful Title such as "Preston area 3072", and maybe add some tags like postcode,
4. Choose a Geospatial Category, you can use one of the defaults such as "Area of Interest" or you could define your own via administration → settings → lookups
5. Instead of trying to draw the area using the map annotation features, we will get the exact details from http://mapit.openlocal.org.au 
6. Scroll to the bottom of the form to the "Geospatial Data loaders" section and select "Clipboard Data Loader"
7. Find the geospatial data you are after & paste it into this field (see Step 7 example below on how to get some data)

Up till this point if you save the library record you will have created a normal geospatial record which can be shown on the map under the map layer "Library Item: Area of Interest" and you can also link other records to this library record such as requests or information or infrastructure assessments. The next step will allow us to use this as a search area when doing searches in data grids.

8. Under the search section, select "Include in search"
9. Then add a name to use in the "Search Short Reference" area to be used when you do a search such as "3072" or "pc3072" if you don't have spaces in the search name it will make it easier to work with later, but you can use them if you like
10. Save your record

When searching for records within this area add multiple search parameters, as per the documentation for  Searching and filtering

for example: priority:[high,urgent] within:pc3072  will find high priority OR ugent records that are only in the 3072 postcode

if there was a space in the search name you would need to add a quote eg: priority:[high,urgent] within:"pc 3072"

Step 7 example:

For each state try the following link

• VIC  http://mapit.openlocal.org.au/areas/LVI.html
• QLD http://mapit.openlocal.org.au/areas/LQL.html
• NSW http://mapit.openlocal.org.au/areas/LNS.html
• SA http://mapit.openlocal.org.au/areas/LSA.html
• WA http://mapit.openlocal.org.au/areas/LWA.html

For this example, I will get the pocode data for 3072 by doing the following

• Select the "Darebin" local government from the Victorian area, 
• Then select "Overlapping this area" from the "Areas" section on the page
• Then select "pc3072"
• on the next page select "WKT" under the "Geometry" section

Displaying Geospatial Features on maps within Crisisworks

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Technical Reference

Document schema

Geo feature schema

Meeting schema

Non-schema fields

Workflow