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Overview

All changes and activities in Crisisworks get saved to an activity log.

During an event this can be useful to see what changes have recently been made for the Event. It also allows you to view the activities for a specific record.

The Activity Log displays the following:

The name, avatar and position of the user who made the change - you can click on the user's name to view their user profile,
A brief summary of important fields that were changed. If the change relates to an item, the item name is displayed with a link to that item,
An icon showing the current status of the item (if appropriate),
The date and time of the change, and
A Show Details link. When you click on the Show Details link, the box will expand to display the individual changes that were made.

Any activities that were made by you are highlighted in blue so you can easily identify them. Any activities that mention you are highlighted in yellow, and as they arrive, you will hear a soft ding sound to alert you to their presence.

The activity log can be found in four places within the system:

On the main Dashboard
In the sidebar on the right hand side of any datagrid
On individual records, where it displays only changes for that record as well as related records.

For changed data it will display who made the change, the time of change and what was changed. For most records a Show Details link is displayed, which you can click to show what specific information was changed.

The dashboard

The activity log appears whenever you view the dashboard, and it will update automatically as new content comes in.

The activity log sidebar

The activity log sidebar displays the same information as the dashboard log. The advantage of the sidebar is that you can view the activity log without leaving the current page you are on.

Clicking on the activity log icon opens up a sidebar on the right hand side of the page.

Activity logs for individual register records

For most records an embedded activity log will be displayed within the record, which allows you to see the history of changes for that specific record.

It displays the same information as the main activity log but limits the information displayed to only activity related specifically to that item.

The location of the embedded activity log will vary based on the register, and sometimes it will be collapsed by default. If it's collapsed, click the expand button () to expand it.

Notes:

To see more information on the change, click on the Show Details link. This will expand the box to display more information on what was changed.
Some items may be linked to other records, for example a Contact. If a linked item appears in the Activity Log you can click on the linked item to view it.

Posting a log entry

You may wish to post a message or log entry to the activity log.

This log entry will only be posted to the current event and will only be seen by participants in the current event. You can add this message from the main dashboard or the sidebar version of the activity log, and you also have the option of adding one or more files to your message.

To post a message into the activity log

If on a page other than the dashboard, first open the activity log sidebar.
Type into the box at the top of the Activity Log which says "Post a log entry or message...".
To add a file to your message you can either click on the Add File button displayed or drag files from your computer over the button.
To submit your log entry, click on the Post Message button.

Your message will now appear at the top of the Activity Log.

The file types supported are:

Images: PNG, GIF, JPEG
Audio: MP4, WAV, MPEG, 3GPP, 3GPP2, AAC, AMR
Video: MP4, Quicktime, 3GPP, 3GPP2
Documents: PDF, Word, Excel, Powerpoint

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